Simplifying Construction Financial Management, Meet ControlQore

With construction firms increasingly seeking smarter financial management solutions, ControlQore is stepping in to address long-standing inefficiencies. We sat down with the founder, Caleb Smith, to explore the vision behind ControlQore, the challenges it aims to solve, and how it is transforming financial workflows for contractors. Built by industry insiders with deep expertise in both construction and financial technology, ControlQore is designed from the ground up to streamline project-based accounting, improve real-time financial visibility, and eliminate the fragmentation that has long plagued construction finance.

1) What is ControlQore? 

ControlQore was born out of a clear gap in the construction industry—traditional accounting systems weren’t built to handle the complexities of project-based financial management. Construction firms were forced to rely on a patchwork of disconnected tools, leading to inefficiencies, misaligned data, and costly financial blind spots. Our team, as current general contractors and project accountants with deep roots in both construction and financial technology, set out to develop a platform that brings real-time visibility, control, and streamlined workflows to construction accounting and project financial management.

2) What are the key challenges in construction management that ControlQore aims to solve?

Construction finance and accounting isn’t like other industries—it’s inherently complex with multiple projects, fluctuating cash flow, and tedious compliance requirements. ControlQore directly addresses:

• Real-time financial visibility - Always know where you stand on your project expenses.

• Effective job costing - Reducing manual errors and ensuring accurate project profitability tracking.

• Project approval workflows - Easily manage who is approving transactions and working on them.

• Multi-project financial tracking - Helping contractors and stakeholders manage multiple jobs simultaneously without financial blind spots.

3) How does ControlQore differentiate itself from other construction accounting and financial management platforms?

Most construction accounting tools were built as extensions of general-purpose accounting software, forcing construction firms to adapt their workflows to rigid, outdated or difficult to use systems. ControlQore was designed from the ground up for construction finance, offering:

• Native project-based accounting - No workarounds needed; financials are structured around construction projects from the start.

• Simple and intuitive-first approach - Reducing the learning curve and adoption for users to quickly gain value from the system and implement across their teams.

• All-in-one place - A single location to easily manage all financial transactions, documents, workflows and stakeholders involved to reduce points of error and gaps in data.

• Rock solid inputs to generate accurate outcomes - Getting the foundation right for companies to enter the right data consistently in order to generate accurate and informative reports for their project’s finances.

4) What are the core functionalities of ControlQore?

ControlQore delivers a comprehensive construction financial management and accounting system, including:

• Project-based accounting – Full visibility into each project’s financials.

• Bill Management & payment processing – Streamlining cash flow and vendor management.

• Job costing & project reporting – Accurate financial data to drive better estimating and project profitability.

• Real-time reporting & analytics – Empowering teams to make decisions quickly and efficiently around projects.

• Documents management – Gain clarity on financial documentation for each transaction helping your team do more with less.

5) Who are the main users of ControlQore?

ControlQore is built for construction owners, CFOs, controllers, project managers, and accountants looking for real-time financial insights and automation. It’s used by: general contractors, specialty contractors, construction accounting and bookkeeping firms, & construction CFOs and finance teams.

6) How does ControlQore handle project-based accounting and cost tracking for multiple projects simultaneously?

ControlQore’s multi-project financial tracking ensures that every dollar is accounted for across all active jobs. It centralizes project budgets, cost codes, and expense tracking in one place, giving construction finance teams the ability to drill down into individual projects or see portfolio-wide financial health in real time.

Because ControlQore captures ALL financial transaction data, users are able to gain a clear picture within a few clicks of all project financial activity. This includes changes and flow of money across as many projects as a company may be managing at any given time.

7) What security measures does ControlQore implement to protect financial data?

ControlQore partners with Stripe as well as other key financial and banking partners to manage compliance, customer data and security. Those protections include:

• Bank-grade encryption for all financial data.

• Role-based access controls to ensure the right people have the right permissions.

• Secure cloud infrastructure with multi-location server routing.

• Regular audits and compliance checks to meet industry security standards and compliance.

8) How does ControlQore support compliance with industry regulations and tax requirements?

ControlQore supports its clients with secure payment processing and lien waiver management workflows as well as spend limits and cost controls to reduce fraud, limit spend access and reduce blindspots between stakeholders.

Additionally, ControlQore partners with Stripe and other financial partners to manage tax compliance, KYC, underwriting and fraud protection.

9) How easily can ControlQore integrate with other construction management tools like Procore, Autodesk Construction Cloud, or QuickBooks?

Fundamentally, ControlQore strives to reduce the requirements for messy and problematic integrations by bringing as many processes and functions in-house. The system does facilitate a few interactions and will continue adding more later as the product expands.

• Procore – Syncing financials with project management data (ACTIVE)

• QuickBooks – No plans to integrate with QuickBooks as we have built our own general ledger and plan to migrate customers from QuickBooks to ControlQore.

• Autodesk Construction Cloud –No plans at this time.

10) What steps have you taken to make the software user-friendly for both financial professionals and construction teams?

We designed ControlQore to bridge the gap between finance teams and construction team witha straightforward and clean user experience that us modern yet designed from the perspective of construction industry professional.

The intuitive interface is built with:

• Role-specific dashboards – Only see what you need to do for your job and what you need to do for that day.

• Industry aligned tools – Modules that align with current construction project workflows and processes.

• Training & support resources – White glove onboarding and adoption for all customer sizes and stages.

11) Is ControlQore customizable for firms of different sizes, from small contractors to large enterprises?

Yes, ControlQore was built from its foundation to enable small companies to easily adopt and operate the system while scaling with each new project and point of growth within the organization.

The system is easily configurable to scale for team size and required approval workflows, permission access and data governance. Additionally from an owner’s standpoint you can easily switch between entities within a few clicks. 

12) Can you share any success stories or case studies from clients who have adopted ControlQore?

ControlQore has seen our clients drastically improve their financial processes both internally and externally with their vendors. Some examples include: 

• Significant time saved in managing bulls coming in.

• Better cashflow which opened up new project opportunities.

• The ability to scale into greater levels of revenue with the current size of the finance team.

13) How do you see financial technology evolving in the construction industry over the next five years?

Point-solution fatigue is a major issue and is driving a movement toward consolidation across software and technology. AI is a significant factor within that consolidation and companies that leverage the power to bring inputs under one roof will open up powerful insights and outfits driven through AI.

14) Are there any upcoming features or enhancements that users can look forward to?

Yes! ControlQore continues to expand its offering by releasing real-time project financials in a few months including WIP reporting, over/under and project profitability. Additionally we plan to release payroll and timekeeping as well as bidding and estimating later this year.

15) How do you envision AI and data analytics playing a role in construction financial management?

AI is a significant driver for change within the financial process in construction. However, the biggest roadblock to unlock the potential of AI in processes and systems is the accuracy of the date and real time nature of the inputs within the system. As long as AI is only working with the partial picture or it’s inaccurate or incomplete, you get “garbage in, garbage out”.

When the input challenge is solved, AI has the ability to unlock new user experience processes in which agents or prompts can drive action, process deliverables and scale the capabilities of employees significantly.

16) What’s the onboarding process like for new customers? How quickly can teams start using ControlQore?

We strive to differentiate ourselves through our services and deliverables to our clients as fast as possible with clear value gained in our system.

For most companies, teams are up and running within 2-4 weeks. Our structured onboarding includes:

• Data migration from existing systems.

• Customized training for key stakeholders.

• Ongoing support to ensure a smooth transition.

You can explore the ControlQore page here and learn more about other Construction Management tools in this category.